Be the calm behind a busy CEO’s day. We’re looking for a highly organised, proactive Virtual Personal / Executive Assistant who can keep priorities moving, communications clear, and both professional and personal matters handled with care. If you’re discreet, detail-driven, and thrive in a fast-paced executive environment, this role gives you the chance to make a meaningful impact every day.

Work Setup: Fully Remote (with onsite schedules upon client request)

Role Overview

As the Personal/Executive Assistant to the CEO, you’ll provide comprehensive executive, administrative, operational, and personal support. Acting as a trusted logistical partner, you’ll manage the CEO’s schedule, coordinate complex domestic and international travel, support executive communications, handle sensitive information with discretion, and assist with personal and household management for the CEO and family.

Key Responsibilities

Key Responsibilities

• Support the CEO: Manage email, calendar, appointments, meeting preparation, agendas, and follow-up actions so the CEO’s time is focused and well protected.

• Own Executive Communication: Monitor, prioritise, categorise, draft, and respond to internal and external correspondence with professionalism and discretion.

• Keep Priorities Moving: Track key projects, deadlines, deliverables, and action logs, providing clear updates and ensuring follow-through across stakeholders.

• Prepare for Key Meetings: Compile documents, presentations, reports, and briefing materials for leadership meetings, executive reviews, and strategic sessions.

• Coordinate Complex Travel: Organise domestic and international travel in partnership with external coordinators, covering logistics, accommodation, visas, time zones, and preferences.

• Manage Records and Systems: Maintain executive and personal files, receipts, important documents, contact records, and CRM task tracking with excellent data accuracy.

• Handle Personal Projects: Research and manage personal or family-related projects from planning through completion, including property, travel, procurement, and special requests.

• Support Household Coordination: Liaise with leasing agents, tradespeople, service providers, and household staff to coordinate repairs, scheduling, communication, and day-to-day support.

• Assist with Events and Procurement: Arrange personal shopping, complex procurement, and occasional home events such as family gatherings, VIP dinners, catering, guest lists, and logistics.

• Keep Finances Organised: Assist with Xero reconciliation, bill payments, household expense tracking, paperwork, and personal budget administration.

Skills & Experience

• Proven experience supporting a C-suite executive, ideally within a large, global organisation.

• Strong background in executive administration, operations support, project coordination, or personal assistance.

• Exceptional calendar and time management skills, including prioritising meetings, deadlines, and commitments across multiple time zones.

• Excellent written and verbal communication skills, with confidence drafting executive correspondence and preparing professional materials.

• High level of confidentiality, discretion, emotional intelligence, and professional judgement when handling business, financial, and personal information.

• Advanced organisational skills, strong attention to detail, and the ability to manage competing priorities in a dynamic environment.

• Experience coordinating complex domestic and international travel, including itineraries, logistics, visas, accommodation, and last-minute changes.

• Confidence using CRM tools such as HubSpot, along with document, task, and information management systems.

• Strong problem-solving skills, flexibility, and the ability to remain calm and solutions-focused under pressure.

• A proactive, autonomous working style with the initiative to anticipate needs, reduce friction, and drive tasks through to completion.

What’s in It for You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.

• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.

• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.

• Meals on Us: Complimentary meals once a week on your on-site day.

• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.

• Compensation You Can See: Transparent salary packages with direct client involvement.

• Room to Grow: Ongoing training and real opportunities to step into bigger roles.

• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.

• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.

• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us
At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact
Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.